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Ultimate Guide to Hire Dedicated Software Development Teams

Software Development Team

Hire a dedicated software development team to streamline your in-house team’s project commitments. 

You won’t be the only one doing it, as 74% of businesses outsource their software development requisites. 

Most companies need their customised software at various stages of operation. Whether a startup or a renowned company, you must have a set of functionalities beyond the scope of the existing software in the market. To develop efficient-customised software, you must find an expert team to implement it. 

Hiring a Dedicated Software Development Team

The software development team that is not your direct employee but works on a contract for you to develop software(s) is known as a dedicated software development team. It can function for you like an in-house team but generally works for less time and cost compared to your employees. Most top-notch dedicated software development teams work remotely with proper coordination and successful delivery. 

The dedicated software development teams may include:

  • Software Developers
  • UX/UI Designers
  • Business analysts
  • Project managers
  • QA testers and analysts

Why Should You Hire a Dedicated Software Team?

The in-house team can live up to your expectations, but this might not always be the case. Some software projects need special development skills that in-house teams might not possess. You can find special software development-related expertise internationally as well. Regarding the bandwidth, your in-house team might face difficulty taking up new projects due to ongoing commitments.

Outsourcing also reduces the cost of the development and implementation of software. Post-completion, you must stay in touch for maintenance and possible updates. Around 70% of companies choose to outsource because of cost-saving benefits, as per a Deloitte Survey Report.

How to Hire a Dedicated Development Team?

You can divide your hiring hunt across eight(8) stages to find the best agency when looking to outsource.

  1. Define your problem statement 
  • Understand why you want to develop the software and what problems it solves for your company or clients. 
  • Check whether the software automates your processes and reduces your manual load. 
  • Make out the list of possible technologies required to develop the software. 

Once clear, move on further to lay a strong foundation for pre-hiring purposes.

  1. Allocation of the budget 

Depending upon your requirements and ultimate goals, keep aside a potential budget for software development. You can even set a tentative timeline for the project.

  1. Shortlist Companies According to Your Project Requirements

The most important thing is whether the dedicated team holds relevant experience in your field/domain. You should choose a company that isn’t facing any financial crunch and research the employee profiles to know about past experiences.

Check out if the required skill set and their profile match.

  1. Study the company websites to learn about their services and results.
  2. Go through the portfolio for proof of work.

Read the client reviews, and don’t fall into the trap of too many positive reviews (might be paid). Keep narrowing down your list continuously to create a relevant list of companies. 

  1. Search for the Best Dedicated Development Teams

Look for a team holding records of developing multifunctional software to solve their client’s problems. Depending upon the listed skill sets, you should go for the team which possesses most of them. Hiring a company can be relatively easier than looking out for people possessing skill sets.

Less time-consuming: 

Companies have a set of teams in each department, but you have to deploy people separately to work for you. Finding professionals for several positions and roles consumes time as you interview several people for each job. A company has already allocated such positions to the experts, saving you time to search for professionals via different channels.

Single Time Zone:

There may or may not be a time zone difference between a dedicated software development team and your company. But if it exists, there is only one additional time zone set out to communicate. If you hire people for your dedicated team, it might do your work in multiple time zones.


In the case of a dedicated software development company, effective communication and coordination are already set up before hiring. You don’t need to put extra effort into coordination and management.

  1. Choose the Model of Collaboration

After deciding that you are hiring a company, choose the right collaboration model to define the pricing of the project.

  1. Full-service collaboration without maintenance

The dedicated software development team provides you with full services from the start. The company provides you with software developers, UI/UX designers, analysts, managers, and testers. The team’s work is over after the launch.

  1. On-demand dedicated software development collaboration

In on-demand hiring, you can hire anyone specialist in the required teams. This model consumes time and energy. 

  1. The separate dedicated maintenance team for software

After the dedicated software team implements the software, you must support and manage the products. For further management, a dedicated maintenance team supports the software’s functionality and frees it from any potential error/bug.

  1. Connect with the Companies 

After preparing a list of companies, connect with them to conduct interviews officially. Lay out some live testing during the video calls and understand whether the company is professional and patient enough to solve your queries. 

The most important thing is to test out the developer’s knowledge through multiple rounds of interviews, as there are many aspects to focus on. Pay attention to their verbal and written communication skills. Try to interview not just the representative but employees who would be working on the project in real-time.  

Also, keep a check on the company’s internal relationship with its employees and confirm whether the company outsources its projects too. You’d not want to outsource to companies that further delegate their project requirements. Moreover, make sure to inquire about software development methodologies, coding standards, coding reviews, servers in use, data storage, CRM used, security practices for protecting data, and any attacks in the past.

  1. Define Necessary Objectives

Set a timeline 

You must set a well-calculated timeline for the completion of the project. The client (you) and the software development company must agree on the timeline for developing the software.

Decide the Pricing Model

Dedicated Team Pricing Model

If you have chosen to hire a full-service company with/without maintenance, you must proceed with the dedicated pricing model. You can anyone hire, re-hire or fire during the project development. The teams directly report to each other and save room for scalability for the clients to ask for an add-on. Dedicated Team Pricing Model is preferable among dedicated software development teams and their clients. 

Fixed Pricing Model

Strict deadlines are set, and nothing extra is paid. There is no hiring, re-hiring, or firing of the internal members of the development team. The pricing model offers no scalability. 

Engagement Team Pricing Model

If you choose to hire expert professionals for different roles, you can think of the engagement team model. This model requires you to pay for the number of times a company/professional is hired. 

Set Key Performance Indicators

Discuss the outcomes of the number of tasks and processes involved with the dedicated software team. Based on the scope of software development and the timeline, the dedicated software development team lists their potential outputs. Understanding their commitments, you can set some KPIs to understand their level of input and the results obtained. You might set daily, weekly, monthly, or quarterly KPIs according to the timeline. Keep accepting suggestions and possible upgrades to enhance the operation of the software in development. 

  1. Finalise a Dedicated Software Development Team

Before finalising, revisit the ideal hiring process in this explainer video:

How To Hire Dedicated Software Development Teams

When considering your final choice, you must take into account the following plan of action:

  • Discuss and consult with a contract expert.
  • Mutually decide upon the terms and conditions.
  • Sign the contract and get the ball rolling!

What Next?

Launch the project 

Start working with the dedicated software development team to indulge in effective management of the partnership and project. You must maintain an effective organizational structure with proper communication, workflow, and time-to-time checkups on tasks. 

Let your in-house team coordinate directly with them and welcome any suggestions/upgrades in the middle of the project, and readjust your budget.

Post-development and implementation

It should not be over for the dedicated software development team after the delivery. The team should provide maintenance post-completion and solve any possible bugs/errors incurred in the software when in use. 

  • The dedicated software development team should host training programs for your employees to get hands-on experience with the new software.
  • Indulge in potential third-party integrations.

The functionality might be challenging to adapt to the employees and can be time-consuming. To save time, effort, and money, dedicated professionals should let your employees learn the software within a short deadline.

The Bottomline

A company that matches all your requirements with proof of work is the best fit! Most IT companies choose a dedicated pricing model and a full-service dedicated software development collaboration for effective project development and implementation.

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